Microsoft Teams/Sharepoint File Sharing

Microsoft SharePoint is a web-based application in Microsoft 365 used to store, organize, share, and access content securely from any device. SharePoint powers the document libraries behind Microsoft Teams and serves as a centralized content management platform for collaborative work across the university.

Key features include:

• Rich organization tools for structuring and displaying content
• Document libraries with file versioning and metadata
• Real-time collaboration on Office documents
• Granular access controls at the site, folder, and document levels
• Built-in workflows for automating processes like approvals and feedback

SharePoint supports both individual and team-based content management, making it ideal for departments, project teams, and academic groups.

Faculty, Staff and Students.

Access is typically provisioned through Microsoft 365 groups or Teams. Ownership of a SharePoint site can be transferred upon request when team responsibilities or roles change.

You can access SharePoint directly via https://sharepoint.com or through Microsoft Teams (under the “Files” tab). Most users are granted access as part of their membership in a Microsoft 365 group or Team.

• Included with Microsoft 365 licensing; no additional cost to eligible users.
• SharePoint is approved for storing protected health information (PHI) and personally identifiable information (PII), but must follow all applicable data protection policies.
• Anonymous sharing via “Anyone” links is not allowed — sharing must be limited to authenticated users only.
• Only approved third-party apps may be integrated with SharePoint.