AVA - Using the System

Overview

This page will explain how to add a list of application users to the system and view reports.

Step 1: Create a List

  1. Log in to TUportal and select the Access Verification Application (AVA) option under the red TUapplications tab.
     
  2. If prompted, log in using your AccessNet username and password and verify using Duo Mobile. The following screen then appears:

     
  3. Click Add List. The Create New List form appears:


     
  4. Complete this form by referring to the following table: 
    1. Field Description
      List Name  Name of the application you want AVA to monitor
      Intended Use  Brief description of the application  
      Owner Accessnet AccessNet username of the Owner
      Backup Owner Accessnet  Accessnet username of the Backup Owner
      Status of list  Select option: Active or Inactive 
      Reminder to Review Role Changes  Select option: 30-Days

      An example of a completed form appears below:

      Notes:

      - You must complete all mandatory fields. 
      - If the list is active, you will receive a weekly notice if roles or positions have changed.
      - You will be reminded in 30 days to refresh your list.  Once the list is refreshed, you will be reminded again in 30 days. 

  5. Click Submit. The following screen appears:



    A confirmation email message will be sent to you (as the Owner) along with your managers.

Step 2: Add Users to the List

  1. Click Upload Members.


     
  2. Add User(s) that have access to the application by selecting either their TUid or Accessnet username. Then either upload the list from a .CSV file of paste the list on the web form, with each user separated by comma. 



    Notes:
    - TUIDs and Accessnet IDs must be valid IDs assigned to a person.  If an invalid ID exists in the file, AVA will not upload the list.  AVA also removes any duplicate TUIDs or Accessnet IDs. 

    - You must upload the entire Member List when you make any changes to your list. Updating the Member List overwrites your entire list of members with the new list of members you provide. 

    When you are finished, click Submit. Details about each user you added will then appear on the screen:


Step 3: View Reports

To view active users, click the User Profile Report tab and select All Records.
 

To view inactive users, click the User Profile Report tab and select No Role.

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